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Zoom Has Changed: What Faculty Need to Know - Shared screen with speaker view
Kim Miller
09:33
Good afternoon!
J C Bradley
09:41
hello!
Patricia Ariadne
10:05
Patricia Ariadne to Everyone online!
Karen
11:53
https://miracosta-edu.zoom.us
Rick White (he/his/him)
12:03
here is how to shut off ding https://ithelp.brown.edu/kb/articles/play-a-chime-when-participants-enter-a-zoom-meeting
Jim Julius
13:11
It was dinging this morning lol
J C Bradley
13:17
Do we need to migrate to that new Zoom URL? What if we try to keep/use the old URL?
Laura Olson Bermudez
13:21
You can also enable or disable the chime once your meeting has started.
Laura Olson Bermudez
13:27
This is what is says
Karen
13:36
https://tic.miracosta.edu/zoom/
Jim Julius
13:57
JC, you do need to migrate. That’s what this session is all about
Jim Julius
14:07
Some things will still kind of work using the old URL but some will not.
Karen
15:00
760-795-6850 Helpdesk
Carla (she, her, hers)
15:33
If we already have an account, do we just proceed as usual?
Jill Ringer
15:40
Turn on or Off DingZoom.comSign inSettingsUnder In Meeting (Basic) tolggleSound notification when someone joins or leaves
Gabriela Muller
15:46
Should we discontinue our conferzoom accounts now or was that done automatically?
Carla (she, her, hers)
16:00
thanks
Jim Julius
16:02
Gabriela, everything was migrated over
Jim Julius
16:07
You don’t need to discontinue anything
Gabriela Muller
16:10
ok great!
Karen
19:22
https://tic.miracosta.edu/zoom/
Gabriela Muller
20:27
Does Zoom then show up for my students too and are they also automatically authenticated?
Carla (she, her, hers)
20:32
This is available to students as well?
Kathryn Schubel
20:52
get error message. User doesn’t exist. But I used to exist.
James Diokno
21:01
if we have the Zoom app installed in our laptop will it interfere with the Zoom account in MC Canvas
Jim Julius
21:44
Students can create a free Zoom account like everyone in the world, they just can’t create a Pro account through MiraCosta.
Jill Ringer
21:46
Kathryn afterward contact 6850
David Lewis
21:48
will my original conferzoom link still work for scheduling a meeting?
Nancy Thuleen
22:10
Will you be able to show us what students see at that Zoom link in Canvas? Because ‘student view’ just keeps logging me in as normal teacher account there.
J C Bradley
22:14
I got "Warning, User does not Exist" when I clicked on Zoom in my Canvas class. How do I fix that so that my personal email is not dominant? Go to Account?
Gabriela Muller
23:02
For Zoom office hours in an asynchronous course will I still email my students the link or do they just go through this Zoom link in the course menu and click on scheduled meetings?
Jill Ringer
24:44
David you need to update your link to include MiraCosta-edu at the beginning
Nate Scharff
26:01
Yes, I want to get the old zoom shortcut off my desktop and install the new one, this seems like the right time for this Q.
Lori Rawleigh
27:15
I might have missed this (I just had a bunch of termites falling on my lap at home and had to stop listening for a few…) If we have video recordings from fall 2020, can we still post those through the new zoom?
Eric Foster
27:39
I’ve had to clear my browser when changing zoom from one college to another
Jim Julius
28:16
Regarding polling: I found that polling questions were transferred over with my meetings when the migration happened.
Jim Julius
28:26
I didn’t need to do anything.
Brian Page
28:48
Related to the office hour question: if I want my office hours to be open to multiple class sections, can I schedule meetings on both sections' Canvas sites and everyone will be able to get in?
Maha Gebara-Lamb
28:55
That happened to mine too, but I cant see them through Canvas!
Maha Gebara-Lamb
29:20
Jim
Pierre Goueth
29:20
How do we check how much of our allotment we have used with our recording or is there a way?
James Diokno
29:31
how do you resolve ‘the user does not exist’ issue? sorry if this was repeated
David Detwiler
29:45
If I put 1.5 hours, does it stop the meeting automatically?
terez anderson
30:15
if i want both classes to have the opportunity to come to office hours, can both classes join the same meeting?
Nate Scharff
30:35
I prefer no passcode, students struggle with it. Waiting room works well.
Patricia Ariadne
30:40
Do you need to have Canvas published to do a pre-semester Zoom? Thanks, Patricia Ariadne
Janelle West
30:53
@Nate -- same for me
Jim Julius
30:59
I thought the Canvas integration meant that the passcode would be included in the Zoom link shared through Canvas.
Brian Page
31:06
@Nate and @ Janelle Same here
Stacey Byrne
31:22
Is it a FRPA violation to have office hours for multiple classes at the same time?
Jim Julius
31:42
But I agree with Brian, Nate, and Janelle - passcode is likely more trouble than benefit.
Laura Gomez
32:12
I don't really need to invite students now, do I? because they can enter from Canvas
James Diokno
32:28
how do you resolve ‘the user does not exist’ issue? sorry if this was repeated
Laura Olson Bermudez
32:38
Can students access recordings of classes here as well?
Sherri Allen
32:48
Will it send an automatic email to the students each week or do we have to do that manually?
Jim Julius
33:11
Hi, Stacey - it’s not a FERPA violation. Here’s a privacy guide that just was posted today for Zoom at MiraCosta: https://www.miracosta.edu/faculty-staff/_docs/student-privacy-guidance-for-faculty.pdf
Jim Julius
34:22
Definitely use a recurring meeting
Melissa Conrey
34:27
Do the Zoom meeting dates/time show up on the Canvas Calendar so students can see them with their due dates?
Jill Ringer
35:20
Patricia, yes in order for students to see your class you need to publish it. Otherwise you can send an email with a link to zoom outside of canvas.
Dawn
35:33
Can I use my personal meeting room?
Jill Ringer
35:59
Lori, you can either download the Zoom meetings and post them from your computer, you could also link them with a url
Brian Page
36:03
If I've set up a recurring meeting for my class sessions, is there a way to copy/paste a link that only works for the first meeting (i.e. to send to waitlisters for the first day)?
Gabriela Muller
36:10
How do I do what Jim just explained? A link to meetings without a specific date & time?
Kathryn Schubel
36:41
can you please put help phone number here for later use?
Jill Ringer
36:42
Darlene, you would create your zoom meetings within zoom.com not through Canvas
Jill Ringer
37:41
James, it may be something within networking, give the help desk a call at 760-795-6850 to get help with that
James Diokno
37:55
thanks Jill
Jill Ringer
40:14
Laura you are correct
Karen
40:32
https://miracosta-edu.zoom.us
Jill Ringer
40:44
Pierre, I will look that up.
Jill Ringer
40:57
miracosta-edu.zoom.us
Jill Ringer
42:11
Brian, yes, you can send the link to anyone and they would be able to access the zoom meeting
Rhonda Welch-Scalco
42:35
Maybe I missed the answer to this question from Terez . . .if i want both classes to have the opportunity to come to office hours, can both classes join the same meeting?
Angela Beltran-Aguilar
42:48
What is the best way to set up online office hours available for ALL my classes? Just use my personal meeting room? Can students see my personal meeting room from Canvas or do I need to give them the link?
Brian Page
42:53
Same question I had, Rhonda.
Jill Ringer
42:56
Dawn, I would need to verify
terez anderson
43:28
no, i haven’t heard and answer to me question yet. Rhonda.
Nate Scharff
43:36
If I already created my reoccurring zoom class sessions in the new zoom, BEFORE I integrated this new zoom into the course, the zoom links will not show up in the class zoom link? If so, how do I get those to show in the course zoom?
terez anderson
43:39
an answer to my :).
Rhonda Welch-Scalco
44:27
@terez it's a great questions : )
Karen
44:31
miracosta-edu.zoom.us
Karen
44:39
cccconfer.zoom.us
Jim Julius
44:43
Angela, I do not know whether you can have one Zoom meeting available via the Zoom LTI across multiple courses in Canvas. If not, you’d need to set up the meeting and share the link directly within Canvas rather than relying on students to use the Zoom integration to get to it.
Himgauri Kulkarni she/her/hers
45:17
Please unmute and ask the question verbally. Its hard to keep track if someone misses the chat. Thanks
Jim Julius
46:14
It’s ok, with some caveats, to have office hours across multiple course sections. Here’s a privacy guide that just was posted today for Zoom at MiraCosta: https://www.miracosta.edu/faculty-staff/_docs/student-privacy-guidance-for-faculty.pdf
Jill Ringer
48:27
Gabriela to create a zoom meeting without a specific date and time Select "No Fixed Time" in the Recurrence selector
Gabriela Muller
48:49
Oh that’s easy! Thanks :)
Nate Scharff
49:25
Cant Gabriela save the zoom recording as an MP4 as a workaround?
Jill Ringer
49:45
Rhonda this would be a zoom meeting that you would schedule within zoom not within a specific class.
Rhonda Welch-Scalco
50:09
Okay, thank you
dara (she, her, hers)
50:40
but it won't let you do that.
Maha Gebara-Lamb
50:56
ARe qe required to use zoom trough CANVAS?
Maha Gebara-Lamb
51:00
we
dara (she, her, hers)
52:03
no
dara (she, her, hers)
52:42
It won't let you. You can still have a zoom ,link for all for office hours, but you cannot associate it to two classes.
Maha Gebara-Lamb
52:44
Thanks
Jill Ringer
55:04
Nate that is correct but you can link the zoom links within Zoom. Unless Karen has a way of populating them in. I will ask.
Rosa Viramontes
57:29
Any Zoombombing issues?? Is this more secure?
Cristina Toharia
58:12
Thanks Jim, that was very helpful
Jill Ringer
58:24
Nate and Gabriela All Zoom recordings can be saved as an mp4 and uploaded where needed. If you need help with that please contact the help desk at 760-795-6850
Jim Julius
59:00
Rosa, Zoom in general is improving in its security and how to handle unwanted visitors, but this integration doesn’t really have much impact on that, in my opinion.
Jim Julius
59:15
Zoombombing is happening, but rarely.
Nate Scharff
59:40
@Jilll. Yup, saving as MP4 is how I workaround any recordings I need from zoom.
Rosa Viramontes
01:01:19
Thank you Jim!
Roland Estrella
01:01:52
@Nate, I do the same thing
Jim Julius
01:01:52
The main way that Zoombombing incidents seem to occur, at least at MiraCosta, is when students share the access information with outsiders.
dara (she, her, hers)
01:01:54
When you import a meeting from the MiraCosta-edu zoom, it seems to maintain the settings you setup there like for waiting room.
Stacey Byrne
01:03:26
Thanks for another great session!
Gabriela Muller
01:03:36
Thank you everyone!
Rosa Viramontes
01:03:42
Thank you!!!
Farideh
01:03:44
Thanks a lot
Cristina Toharia
01:03:49
Thank you!
Leila Safaralian (she/her/hers)
01:03:51
Thank you Karen and Jill!!
Stacey Vera
01:03:52
Thank you!!!!!
dara (she, her, hers)
01:03:53
Thank you, Karen, Jill, and Jim!
Kavita Patel (she, her, hers)
01:03:56
Thank you!
Joan Hackett
01:03:58
Thanks Karen, Jill, and Jim
Jean Proppe
01:04:01
Thanks for another informative overview everyone!
Chris Merrill
01:04:04
Thanks everyone.
Beth Powell
01:04:11
thanks Karen, Jill, and Jim
Annie Holland (she/her)
01:04:14
thanks!
terez anderson
01:04:21
thank you!
Roland Estrella
01:04:22
Thanks for all of the information and options. I just enabled all of my Zoom navigation settings.
J C Bradley
01:04:36
thanks!
Jim Julius
01:04:39
You’ll use your standard MiraCosta credentials to sign onto the new Zoom.
Sarita Bland
01:04:50
Yes, thank you Karen and Jill!
Anastasia Zavodny
01:05:02
Thank you!
Lynne Miller
01:05:02
Thanks Karen, Jill, Jim et al. - sure appreciate the help!
Eric Foster
01:05:11
I have a question about students sharing audio during the zoom class meting
Nate Scharff
01:05:22
I just tried the import of previously setup zoom meetings into canvas course and it worked :-)
Lucero Cardenas
01:05:56
Thanks a lot Karen, Jill and Jim!
Laura Gomez
01:06:22
thank you!
Laura Gomez
01:06:46
can you please schedule a class for the Canvas Schedule?
Laura Gomez
01:07:21
or Canvas Calendar Jim mentioned
Farideh
01:07:31
Thanks a lot.
Nate Scharff
01:07:37
Last Q - how do I create a desktop shortcut for new zoom. I schedule lots of non class meetings.
Jim Julius
01:07:42
Pronto is a new tool at MiraCosta that could be a nice alternative for less formal video meetings. We have a training on that starting at 2 pm here: https://pronto.zoom.us/j/94274929250?pwd=T0VkaCtFaEJzV21qYVcxNjhOclhWdz09
Jill Ringer
01:08:04
Nate is this a personal computer or district?
Nate Scharff
01:08:18
district
Jim Julius
01:08:19
No change for desktop Zoom client, Nate
Jim Julius
01:08:24
Your old client will still work
Mary Gross
01:08:41
when will the recording of this become available?
Jim Julius
01:08:45
Jumping off to the next session, thanks all!
Jill Ringer
01:08:57
Yes, just log out and sign in. If you do not have zoom installed, please submit a ticket to have zoom installed
phillipboland
01:09:03
What was the sso ID again?
Jill Ringer
01:09:16
miracosta-edu
Nate Scharff
01:09:55
thanks. Im out
Karen
01:10:06
Thank you all for coming.
Himgauri Kulkarni she/her/hers
01:11:30
thank you all
phillipboland
01:11:30
Thank you :-)
Stacey Vera
01:11:33
Thanks Karen